How to add Surname in Passport? Without Proof

How to Add Surname in Passport? If you want to change or add Surname in Passport without proof then this post is for you to teach you legal steps of adding surname in Passport.

A passport is a highly important document, allowing you to travel outside your home destination. So, it is essential that your full name, including correct surname, should be mentioned. Without a surname, it may be difficult for you to get visas for certain countries, as they mandate the inclusion of a surname in the passports.

Contents

1 How to add Surname in Passport?
2 Gazette Notification for adding Surname in Passport
3 Process Involved in Gazette Notification
4 Benefits of Gazette Notification
- 4.1 Related

How to add Surname in Passport?

Willing to add a surname in the passport and don’t know the process? Are you concerned about visa rejections due to this? You do not have to worry, as this article is the answer to your queries. Through this guide, you will be able to understand the process of adding a surname and the role of gazette notification in the easiest way possible.

Gazette Notification for adding Surname in Passport

A Gazette notification is identified as an official document, published by the Government of India, to recognize your surname as a legal record. If you are willing to add or update the surname to the passport, the submission of the gazette notification is mandatory.

The passport is an imperative travel document, which requires every detail to be in correct form. The slightest error in the name can lead to serious legal issues and the non-issuance of visas.

Moreover, a passport is proof of your citizenship and can be used as photo identification proof. So, keeping all the details intact, including the surname, is a viable decision.

Process Involved in Gazette Notification

Before learning the steps you must wondering the required documents for Gazette notification. So, these are the docs which are required to get Gazette notification done;

Passport (Without Surname)
Aadhar without Surname

So basically, we need 2 IDs with old name which everyone has. You don’t need any ID with Surname so it makes you accomplish the objective without having proof of Surname.

This Gazette notification will help add the surname not only in the Passport but can be added in all other documents like Aadhar Card, PAN card, Voter card, Driving Licence and Academic records as well.

The process of gazette notification involves drafting an affidavit, giving an advertisement in the newspaper and preparing a gazette file with required documentation. Well, the purpose of giving an ad in the newspaper about inclusion or correction of surname in the passport is to inform general public.

By doing so, you will be able to protect your identity from being misused for illegal purposes. Let us understand gazette notification through a step-by-step process.

Step 1: Affidavit

First of all, you are required to prepare a legal statement, signifying your intention to include or change surname in the passport. For this, you have to approach a lawyer, who prepares the draft on a non-judicial stamp paper.
Later on, the affidavit is signed in from of a notary or a magistrate to validate it legally. This is the initial and a significant document for preparing the gazette notification file.

Step 2: Newspaper Ad

It is important to inform the public about changing name by including surname in your passport. For this, you have to publish the required advertisement in any one newspaper, which is distributed in your city.

It could be either in English or a local language. While giving the ad, you should mention your old name without surname, new name, husband or father or guardian’s name, address, date of the affidavit, and the notary’s name.

After doing so, it is necessary to buy 3 to 4 copies of the newspaper and attach the full page having your advertisement. In fact, a cut-out of the advertisement is not accepted because the full paper shows newspaper’s name.

Step 3: Gazette File Drafting

Now it’s time to prepare the gazette notification file, which stands as an application docket to be submitted at the department of publication.

In this file, the foremost important document is the application form.
Further, a specimen proforma should be prepared that has the copy of text required to be published in the gazette. It should be duly signed by you and two witnesses.
It is essential to save a digital copy that will help the authorities to enter details in their systems.
You should Include a witness declaration in the file that has name, signature, full address and mobile number, validating your identity.
You have to keep the original copies of the newspaper bearing your surname inclusion or name changer advertisement.
There is a need to make a CD (Compact Disc) that contains exact matter presented on the word document file.
Then, you have to obtain a CD certificate, which will certify that the matter in CD and the Word File with witness signatures, are same. If any mismatch is found, the applicant is held responsible.

Step 4: Government Fee Payment

The next step, after preparing the gazette file, is paying the required fees to the Department of Publication. The basic fee for changing name in Delhi is Rs. 1,100 (Adults) and Rs. 1,700 (Minors).

In fact, it is essential to pay fees digitally through the official Bharat Kosh website(www.bharatkosh.gov.in). After paying the fee, you can generate the transaction receipt and include that in your gazette file.

Step 5: Submission at Gazette Office Delhi

After preparing the file and paying the necessary fees, you can either visit the Department of Publication at Civil Lines in Delhi or send the entire file through speed-post. In fact, the speed-post option is meant for applicants living outside Delhi.

For the residents of Delhi and NCR Region, it is better to go to the department in person and submit your docket file. There, you can get your documents verified by showing the original copies.

Once your physical gazette file is approved, the E-Gazette is prepared and your name change will be published online within 3 to 4 weeks. After this, you can take the printout of the official notification page from the portal.

Further to this, you can take an appointment at the Passport Seva Kendra, visit the regional office with the Gazette printout and supporting documents for including the surname.

Benefits of Gazette Notification

Gazette Notification is an authoritative and officially documented proof of a name change in India. It, formally, links your old name to the new one. So, if you plan to include your surname in the passport or correct the name, Gazette Notification is the ultimate solution.

Official proof of your name changing or correction.
Legally recognized document throughout India.
Valid option for changing name in other documents.

Since passport is an official document, noted as the photo identity proof, including the surname or changing your name must be done through Gazette Notification process. After all, no one wants to get into legal trouble for showing documents with a different or incorrect name.

Certainly, a passport requires the same name throughout all documentary proofs to avoid any cancellation. So, getting the gazette notification done through an experienced lawyer is the best decision to avoid any type of legal constraints.