How to add Surname in Aadhar Card and all Documents in India Legally? An individual’s name is the primary identity used for recognizing through social and legal channels.
One such identity is Aadhar Card that stands as the most important document required to access government channels. So, maintaining a proper name with surname is highly necessary as it will help you in managing your transactions seamlessly.
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How to Add Surname in Aadhar Card?
An Aadhar Card is a specialized identification card that serves as the universally accepted photo identity proof. So, keeping your full name updated is an essential step to avoid any problem. Be it after marriage or as a matter of correction, surname should match throughout the documents to avert transactional blockage.
An inadequate identity update can cause inconsistencies during tax filings, passport verification, or bank loan applications. Through this all-inclusive guide, you will get information on the legal process that allows adding surname to the Aadhar Card and all other relative documents.
Why Gazette Notification is Mandatory for Adding Surname?
The Gazette Notification is a public record, authenticated by the government. So, addition or correction of the surname requires you to go through legal process that mandates gazette notification. Indeed, a gazette notification in this regard is necessary to validation to the updates, across all channels.
The most important reason for this specific mandate is to prevent fraudulent practice, impersonation, and duplicating identity. A surname changeover significantly affects your family tracking records. As you publish the update in the government’s gazette, the state creates an irreversible public archive of your identity alteration.
One thing to be noted is that government agencies such as the income tax department, passport office, and banking corporations will not accept updates without gazette. In fact, various digital platforms where name change or adding surnames is done, requires a Gazette copy for significant name modifications.
Eventually, carrying out the Gazette process ensures uniformity across your personal and professional documents. These may include educational degrees, visas, financial documents, and even property deeds. It acts as an unquestionable proof that your old name and new name belongs to the same person, legally.
Documents Required for Gazette Notification for Surname Addition
In order to process your application through Gazette Notification of India, you have to make a proper file with the specified documents. These will have the details supporting your purpose of adding surname to Aadhar card or correcting it.
- Affidavit containing details about Surname addition
- Newspaper Page with advertising related to Surname addition or Name Change
- Dully-filled surname change form with correct details
- CD (Compact Disc) having digital data of the details contained in the affidavit
- Two copies of the Government Ids like PAN Card, Driving License, or Passport
- Two passport-size photographs against white background
- Copies of marriage certificate (if married), or divorce-decree (if divorced)
Process: How to add Surname in All documents?
The process of adding surname through gazette notification requires drafting an affidavit, advertisement in the newspaper and preparing a gazette file with required documents. Well, the purpose of giving an ad in the newspaper about Surname is to inform general public. This is done so that your name may not be misused for criminal or illegal purposes
1. Surname Addition Affidavit:
Initially, you have to prepare a legal statement, signifying your intention to include or change surname in the Aadhar Card. It requires you to approach a lawyer, who prepares the draft on a non-judicial stamp paper. After this, the affidavit is attested by a notary or the First Magistrate for validation.
2. Newspaper:
In order to inform general public about inclusion of the surname in Aadhar card, there is a need to publish the required advertisement in any one local newspaper. At the time of giving the ad, it is essential to mention your old name without surname, new name with surname, husband or father or guardian’s name, address, date of the affidavit, and the notary’s name. You need to keep 2 or 3 copies of the original newspaper in the file.
3. Gazette Notification File:
Gazette notification file for adding surname in Aadhar card and all documents consists of;
- Application Form: After giving the advertisement, it is necessary to fill a form, required to highlight your request for Surname inclusion in Aadhar card. This is considered as the foremost document needed to prepare a gazette notification file. Do not forget to get the signature of 2 witness.
- Compact Disc (CD): Another thing to check is that you have to make a CD, which will contain the same matter as printed in the Affidavit. The purpose of preparing a CD is to help the authorities feed your details in their systems.
- CD Certificate: You have to obtain a CD certificate, which will certify that the matter in CD and the Word File with witness signatures, are same. In case of any mismatch, the applicant is held responsible
- Newspaper Copies: Another thing to be included in the Gazette notification file is the 2 original copies of the Newspaper, where you have given the add for Surname inclusion. You have to keep the entire page of the newspaper bearing the ad, and no cut-out is allowed.
- Identity Proofs of Witnesses: No ID Proofs of witnesses are required but their complete address along with mobile number is required.
- Applicant’s Identity proofs: Lastly, the Gazette Notification file is completed by keeping the photocopies of your other important documents. These credentials should contain your full name, along with the surname that has to be included in the Aadhar Card.
In this file, the foremost important document is the application form.
- Further, a specimen proforma should be prepared that has the copy of text required to be published in the gazette. It should be duly signed by you and two witnesses.
- It is essential to save a digital copy that will help the authorities to enter details in their systems.
4. Government Fee Payment:
After the Gazette File is prepared and submitted with the Publication Department of India, you are required to pay a fee of Rs. 1,100 to ,1400 (Adults) and Rs. 1,700 (Minors). The fee for the adults depends on the state where the Gazette Notification file is submitted.
As the process gets completed, you have to wait for about a month to download you e-gazette from the website https://egazette.gov.in/. Then, you can take the printout and submit this, along with fees, for including your surname in the Aadhar Card.
Certainly, Aadhar Card is a significant document that requires careful consideration of legal steps to be followed for including or updating surname.
Updating Surname in Aadhar Card and All Documents (Final Step)
Once you are having eGazette in Pdf format, print the 1st page of the Gazette and the second page where your notification is visible and make set.
Now visit nearest Aadhar Center with Gazette and apply for name updation using Gazette. Once your Aadhar is updated with Surname the next step is to get your surname updated in other documents like PAN Card, Voter Card, Driving Licence and Passport etc..
This Gazette will help you in adding your surname to all your Indian documents.