Looking for Name Change Gazette Format? A name change Gazette is an important document for adopting a new name. It is important to select the correct Gazette category before preparing an application to change your name. An adult name change format may not be suitable for a minor’s name change, a parent’s name correction, a religion change, etc.
This is why the applicant should never download a random format and use it for their purpose. The declaration, newspaper notice, supporting documents, etc might differ based on your requirement.
We’ll today share the 5 types of name change gazette format in this guide. You’ll then be able to select the right category for changing your name.
1. Name Change Gazette Format for a Major
Name change gazette format looks like;
I hitherto known as ANSHUL S/o VIJENDER SINGH KUNDU, R/o H. No. 936 E Block Omax City Sector 18, Sonipat, Haryana-131001, have changed my name and shall hereafter be known as ANSHUL KUNDU.
It is certified that I have complied with other legal requirements in this connection.
ANSHUL
[Signature (in existing old name)]
A person with 18 or older can use this category to change their name effectively. It helps you:
- Change your first name
- Change your surname
- Add a surname
- Remove a surname
- Select an existing surname
- Adopt a different name for personal reasons
The Gazette application should create a clear boundary between your new and old name.
Major Name Change Format Includes;
You must add these details into your application:
- Old name
- Father or husband’s name
- Residential address
- New name
The exact publication must match the prescribed format based on the authority you’re applying to.
Documents Required for an Adult Name Change
- A duly signed affidavit
- Original newspaper publication
- Duplicate prescribed proforma
- Applicant’s signature
- Details and signatures of 2 witnesses
- Digital publication matter
- Passport-sized photos
- Self-attested ID proofs
- Certificate confirming that the digital and hard copy have the same information
- Request letter
- Government payment receipt
The applicant should carefully check the spelling of new and old names before preparing the documents. The same names should consistently appear in identity proof, affidavit, newspaper ads, etc.
Different spellings of names in different documents may lead to the application’s rejection.
Important Point for Major Applicants
Central government applicants may have to fulfil extra service-related requirements. Applicants living abroad must also follow a different process based on their cases.
2. Name Change Gazette Format for a Minor
Minor child name change gazette format looks like;
I, AJAY KUMAR S/o RAJBEER SINGH, R/o Bana, Masoori Bana, Bana Mawana, Meerut, Uttar Pradesh- 250001, have changed the name of my minor son MUKUL, aged 10 years and he shall hereafter be known as MUKUND.
It is certified that I have complied with other legal requirements in this connection.AJAY KUMAR
[Signature of Guardian]
The same format shouldn’t be followed for changing the name and making the applicant a minor in the Gazette.
A parent or legal guardian must be involved in it, as the applicant’s age is below 18 here. The child’s document and their parent’s orguardian’s’ documents will therefore be needed in this category’s name.
Parents can use it to:
- Change a child’s first name
- Change a child’s surname
- Correct a name difference
- Change the child’s name completely
Minor Name Change Format includes;
The child’s and their guardian’s details must be clearly mentioned within the details.
You should therefore contain these information:
- Existing minor name
- Age
- Parents or guardian name
- Address
- Potential new name
The prescribed format should be followed as per the Gazette authority’s requirement.
Minor’s Name Change After Divorce
A minor’s name change after divorce might need a separate process. You should therefore treat it as a different name-change application process.
There’s separate guidance on public notice related to a minor’s name change after divorce. You should therefore find the right process before applying for a name change after divorce.
An adult affidavit or an old minor format might not be right for these cases.
3. Public Notice Gazette Format
This type of Name change Gazette format is used for correction of names of parents in any kind of documents, including your academics and school marksheets.
The applicant’s own name may sometimes be correct. The parent’s name in their documents might be incorrect in documents.
Some differences might create problems during educational verification, employment verification, passport application, visa process, etc.
First Identify the Type of Difference
The applicant should determine if the error comes in spelling mistake, typography error, a missing middle name, a missing surname, etc.
Public Notice Gazette Format
The exact wording should match the nature of the correction;
It is for general information that I, SHAIK ABDUL RAHIMAN S/o SHAIK ABDUL KHADER, R/o 2/561, Nehru Nagar, PO Sankarapuram, Distt. Cuddapah, Andhra Pradesh516002, declare that name of my father has been wrongly written as SHAIK ABDUL KHADAR in my 10th Class educational documents. The actual name of my father is SHAIK ABDUL KHADER, which may be amended accordingly.
It is certified that I have complied with other legal requirements in this connection.
SHAIK ABDUL RAHIMAN
[Signature]
The notice must include:
- Name in the old name
- Correct name
- Applicant or student’s name
- Information related to the concerned document
- Relevant relationship
- Other details needed under the applicant’s process
A parent name correction shouldn’t be drafted as a personal name change until it comes under the application purpose.
Documents required for parent’s name change
- Original marksheet or certificate
- School application’s record
- Birth certificate
- Parents’ identity document
- Affidavit
- Declaration
- Gazette publication
- Newspaper
- Institute verification
- Court order in some cases
The authority may sometimes directly correct a minor clerical mistake. Extra supporting evidence may be required to establish a connection between the names for a large difference.
Gazette Publication Doesn’t Automatically Correct the Record
The applicant must still approach the concerned school, university, board, or issuing authority after the publication.
The authority will then automatically decide if it will:
- Correct the real record
- Issue a corrected marksheet
- Make an endorsement
- Accept the Gazette
- Ask for more documents
The applicant should therefore first decide if the matter is a clerical correction or a formal name-related change.
4. Religion and Name Change Gazette Format
Some people also want to change their religion with their names.
It is a completely different process from the adult name change
Changing a Name Without Changing Religion
A person sometimes changes their first name or surname to one commonly connected to a different religion without changing their own religion.
The applicant must clearly mention in their affidavit or undertaking that they’re changing only their name instead of their religion in such a case. The application shouldn’t present a name change as a religion conversion if the religion isn’t changing.
Name Change After Religion Conversion
The applicant should declare the change in religion in a relevant newspaper and undertakinng where a person has changed their religion and wants to change their name.
The documents and declaration must clearly showcase the reasons behind the name change.
Religion and Name Change Format
Now, have a look at the religion and name change format;
I, MEHRAJ KHAN S/o NIZAM, R/o Flat No. 1065, Third Floor, Kondli Gharoli, Jai Ambey Apartment, Mayur Vihar Phase-3, Vasundhra Enclave, East Delhi, Delhi-110096, do hereby solemnly affirm and declare that I have embraced Hindu Religion and renounced Islamic Religion with effect from 09-07-2026.
It is certified that I have complied with other legal requirements in this connection.
MEHRAJ KHAN
[Signature]
Basically, the religion and name change Gazette is a set of two Gazette publications: one is for confirming the religion change with date, and the second confirms the new name.
The undertaking and publication must highlight:
- Existing name
- New name
- Father or husband’s name
- Address
- Declaration for the religion change
- Other prescribed details
The exact format must be chosen based on the Gazette category and the current official instructions.
5. Gender and Name Change Gazette Format
A name and gender change also has a separate Gazette category. It also doesn’t come under the adult name change category. This type of change should be handled under change of name and gender.
Have a look at this Gender and name change Gazette notification published by the Department of Publication, Government of India;
I, RIDDHI MISHRA D/o SHIV SUNDAR MISHRA, resident of 33/212, Gaya Prasad Lane, Bara Gaon, Kanpur, PO Kanpur, Distt. Kanpur Nagar, Uttar Pradesh-208001, do hereby undertake that I, RIDDHI MISHRA want to change my name to RISHI MISHRA and my gender as MALE.
I, RIDDHI MISHRA henceforth shall be known as RISHI MISHRA S/o SHIV SUNDAR MISHRA. The above statement made by me is true and correct to the best of my knowledge and belief. If any legal issue arises in this regard at any stage, I shall be personally responsible for the same and the Department of Publication shall not be liable for any consequences arising therefrom.
It is certified that I have complied with other legal requirements in this connection.
RIDDHI MISHRA
[Signature]
Name and Gender Change Format Includes;
- Newspaper advertisement
- Original affidavit
- Prescribed proforma
- Publication matter’s copies
- Digital copy of the prescribed format
- Certificate confirming that hard and digital copies are identical
- Passport-size photo
- Self-attested applicant’s photo ID
- Witness identity documents
- Supporting documents
- Request letter
- Payment receipt
The digital and printed documents should contain the same information. Different information in both formats can lead to rejection.
Newspaper Public Notice
These details should be mentioned in the newspaper notice:
- Old name
- Old gender
- Parent’s name
- Residential address
- New name
- New gender
It would be best to add the category and heading as per the prescribed format.
Applicants should therefore avoid using the “Change of Name” heading for a change of gender and name format.
Common Documents Used in Gazette Applications
The exact documents may differ based on the type of Gazette application. These are the common documents:
| Documents | Purpose |
| Old name’s proof | Establish the current identity |
| Address proof | Shows residential information |
| Newspaper | Public notice requirement |
| Required proforma | The publication details in the required format |
| Request letter | Parts of the submission |
| Photographs | Identification |
| Digital publication matter | Digital copy’s proof |
| Payment receipt | Payment proof |
| Category record | Important for minors, divorce, gender, and other related services |
It is not the universal checklist for every applicant. You should therefore consider the category and then find the exact list of required documents.
Common Mistakes to Avoid
It would be good to avoid:
- The wrong Gazette category
- Using the adult category for a minor
- Using a general affidavit for a specific category
- Writing different details in documents
- Giving incomplete addresses
- Missing signatures or photographs
- Submitting an incomplete newspaper
- Creating different soft and hard copies
- Assuming the Central and State Gazette are the same
A final review of the application is important to avoid making these errors before submitting your application.
What Happens After Gazette Publication?
Gazette publication indeed creates the official name change record. It doesn’t automatically update names in every document. A separate application is also required for updating the Aadhaar, PAN, Passport, bank records, etc, after publication.
The Gazette notification can be documentary evidence supporting the change. The final update, however, depends on the rules the concerned authority follows.
FAQs to Name change Gazette format
1. What is the format for a name change in the Gazette?
The exact format depends on the Gazette category. Different declarations and prescribed formats are required for different types of name change applications in the Gazette.
2. Can I change my name in the Gazette after turning 18?
Yes, anyone can change their name after turning 18 under the major or adult category.
3. What is the Gazette format for a minor name change?
The child’s and their parents’ or guardians’ details are required for a minor name change.
Conclusion
The right Gazette name change format is required based on the actual requirement for a name change. Different declarations, documents, and publications are required for each type of Gazette category.
You should therefore identify the exact category before preparing the application. Applicants must also choose whether they want to apply for the Gazette of India or a concerned State Gazette because the process differs.