How to get Gazette Notification for Name Change in Delhi?
Changing your name is indeed your personal decision. Applying for it legally, however, requires proper documentation in Delhi. A Gazette notification is an important notification for this change in the government records.
Gazette Notification for Name Change in Delhi
The process for people living in Delhi can be confusing because it is a complicated legal step. This is why we’ve written this guide to help you learn the right steps for the name change Gazette notification.
We’ll share a step-by-step process with the documents required for a name change in Delhi. You’ll also learn about some important tips to do so.
What is a Gazette Notification for Name Change?
It is an official government publication to create an official public record of the change.
People with 18 and above age should complete the prescribed formalities before publication. A Gazette notification can then be used to make changes in:
- Aadhaar
- PAN
- Passport
- Driving licence
- Bank accounts
- Educational records
- Property documents
- Ration Card
- Other official records
The Gazette notification doesn’t automatically change the details in every document. You must separately reach out to each authority and submit the necessary documents with the official Gazette.
Is Central Gazette or Delhi Gazette Required for Name Change?
This is the most common confusion for people in Delhi.
There’s a difference between a central and state Gazette in India. Although the Government of India issues the Central Gazette, respective state governments issue the State Gazette. The Central Gazette is intended for recognition across India.
Delhi government, however, doesn’t run an independent state printing department for producing a citizen gazette. It means that there is no Delhi State Gazette name-change service to apply to, despite having a Delhi Gazette.
You can therefore change your name through the Gazette of India, Part IV, at the Department of Publication and Civil Lines.
The Central Gazette is important because it works across the country.
Who Can Apply for Gazette Notification for Name Change in Delhi?
An applicant with 18 or above can apply for publication of a change of name in the Gazette of India Part IV. They can:
- Change a full name
- Change a surname after marriage
- Return to a maiden name after divorce
- Correct a spelling error
- Change a name for personal reasons
- Change a name for numerological preference
- Add or remove for personal reasons
- Change a name after religious conversion
Guardians or parents can also apply for it for their minor applicants.
Gazette Notification for Name Change in Delhi: Process
Step 1: Prepare the Name Change Affidavit or Undertaking
You should initially prepare a name change affidavit. It must clearly highlight these details:
- Old name
- New name
- Reason for changing name
- Father or husband’s name
- Residential address
- Other personal details
- A declaration that the provided information is true
The applicant must sign it for publication in the Gazette of India Part IV. The affidavit may also need notarization or extra verification in some cases.
For example, a person changing their surname after marriage must provide a marriage certificate.
Step 2: Publish the Name Change Advertisement in a Newspaper
The name change must be advertised in any leading newspaper after completing the requirement.
The applicant’s old or new name, father’s or husband’s name, and residential address must clearly be mentioned in the advertisement. The original newspaper containing the advertisement needs to be forwarded to the Department of Publication.
You should therefore keep the original newspaper containing the ads safely because it is one of the application documents.
Step 3: Prepare the Prescribed Gazette Proforma
You must then prepare the prescribed printing material for the Gazette notification.
The prescribed proforma must be:
- Computer typed
- Completed in all respects
- Signed by the applicant and two witnesses
- Prepared in duplicate
The applicant must also submit the printing matter in MS Word format on a CD.
You should carefully write all the details in soft and hard copies. A single mistake or mismatch can create problems during the processing.
Step 4: Collect the Required Documents
You must send all documents along with the application for the Gazette publication.
The common documents are:
- Signed affidavit
- Original newspaper
- Prescribed proforma in duplicate
- CD with the required MS Word file
- 2 self-attested passport-size photos
- Certificate confirming that the hard and soft copies’ details are true and the same
- Application fee’s receipt
These documents will not be returned after the submission. You should therefore keep all documents’ copies for your records.
Step 5: Pay the Applicable Gazette Publication Charges
The application fee is also for the Gazette Publication.
It is ₹1100 for adult applicants and ₹1700 for minor applicants. It can be paid through the Non-Tax Receipt Portal (NTRP) (Bharatkosh). You should also keep the receipt securely because it is one of the important documents for the Gazette publication.
Step 6: Submit the Application to the Department of Publication
Applicants should submit the application to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054.
You can submit it personally or through courier to the official address. Applications submitted through agents or advocates will not be accepted. You should stay away from service providers for name changes because the department only trusts the applicant.
Step 7: Wait for Gazette Publication
The final step after sending the request is to wait.
The Department of Publication will forward your application to the concerned Government of India Press. The department is therefore not responsible for any delays in the publication’s printing. It also has the authority to reject incomplete, vague, unlawful, or misleading printing material.
This is why there’s no specific guaranteed time for the Gazette publication. It could take around a few weeks. The exact timing may depend on some factors.
Download Gazette Notification for name change in Delhi
The physical printing and sales of the Gazette’s hard copies have ceased. And the name change Gazette publication has now moved to the government’s e-Gazette website. Applicants can therefore download the Gazette through the online process. Its steps are:
- You must open the e-Gazette search page on your device.
- Select the weekly Gazette category.
- You must then tap on Part IV.
- Opt for the relevant Saturday-to-Saturday date range.
- You can now download the complete PDF.
- Search for your new and old names with CTRL + F.
- Download the complete Gazette PDF for your reference.
The downloaded copy doesn’t need certification from the department.
Gazette Notification for name change in Delhi After Marriage
Name change after marriage is one of the common reasons for changing a woman’s name.
Women replace their own surname after marriage with their husband’s surname. A marriage certificate is important to do so. It’s also remembering that changing a surname or name after marriage isn’t mandatory. Women can still hold their maiden surname if they want.
The Gazette process is still important when they want to change it to support a change in name for Aadhaar, PAN, passport, bank records, and other documents.
Name Change After Divorce in Delhi
Do we need Gazette Notification for name change in Delhi after marriage?
An individual often wishes to return to their previous name or adopt another name after divorce.
A person must submit the divorce decree and previous identity documents for it. A marriage certificate may also be among the required documents for returning to the maiden name.
The affidavit or undertaking must therefore clearly mention the reason for the name change.
What to Do After Gazette Publication?
Securing your Gazette notification isn’t the final step if you want to change your name across all your records.
You can approach the relevant authorities to update your name in other documents after getting your Gazette notification. Common records to make changes are:
- Passport
- PAN
- Aadhar
- Driving license
- Voter ID
- Bank accounts
- Educational documents
- Insurance policies
- Employment records
- Property-related documents
It would be best to update identity documents first before moving to financial and educational records. Each authority has its own process. You should check their process before submitting your request.
Points to keep in mind
An incomplete or inconsistent application may face rejection or delay. You should therefore avoid these mistakes:
- Spelling: It would be best to check the spelling of your old or new name before signing affidavit, undertaking, etc.
- Mismatch: Your name, address, and other details should be consistent across all supporting documents and the application.
- Missing or cut newspaper: You must send the complete original newspaper with the advertisement to the department. Rejection might happen when sending an incomplete or cutting advertisement newspaper.
- Incorrect digital copy: The hard and soft copy’s application should contain the same information.
- Incomplete application: Misleading, incorrect, or unlawful applications can also be rejected by the Controller of Publication.
FAQs
Can I get a Gazette notification for name change in Delhi?
Yes, you can get it through the Central Gazette of India Part IV procedure for publication of individual name changes.
Is newspaper publication required for a Gazette name change?
Yes, it is among the most important steps for a Gazette name change in Delhi. You must advertise the change in any leading newspaper.
How long does Gazette name change take in Delhi?
The exact time for publication depends on several factors. You can expect a few weeks to get the name change Gazette.
Conclusion
Several steps are involved in applying for a name change Gazette in Delhi. You must, however, follow the Central Name Change Gazette because Delhi doesn’t have its own publication for it. The applicant must perform the complete steps carefully because a simple mistake could result in rejection. It is also important to wait for a few weeks to get your Name Change Gazette.