Are you residing in Odisha and looking for the process of Odisha Gazette name change? Name change is an essential process that requires legal validation to be applicable throughout all your documents.
This post will guide you through the process, especially for the people of Odisha. Let us first understand that why name change requires gazette notification and what it exactly means.
Odisha Gazette Name Change: Why It’s Necessary?
Standing noted as an official public journal, Gazette Notification is a legal document published by the Government of India for announcing public notices, new laws, name change, religion change or gender changes.
The necessity of Gazette Notification arises from the fact that it acts as a legal proof, which allows you to update essential records such as Bank Accounts, Aadhar Card, and Passport.
Types of Odisha Gazette Name Change:
The Gazette Notifications are highly important as no name change process is possible without it. So, you have to ensure that every step in the process is carried out carefully.
There are two types of Gazette Notification options available to change your name in the important documents.
- Odisha State Gazette
- Gazette of India
Central Gazette or Odisha State Gazette name change?
One can change via Odisha state gazette as well but always better to get it done in Central gazette by Govt of India. But going for the centralized Gazette of India is always a better choice.
The reason being the validity and acceptability level of the documents as the state-based are restricted to a particular state only. Also, the gazette notifications done through centralized process are accepted throughout the country and even abroad.
Indeed, the authorities meant to conduct high-level exams outside require you to present Gazette of India. So, if you have changed your already in the State Gazette, changing through the centralized Gazette won’t be possible.
Changing the name through Gazette of India is not possible for the ones opted to get through State Gazette because central gazette mandates for 2 IDs with old name. since you already got your name changed on state-level, IDs won’t be accepted for further change.
Odisha Gazette name change documents required
If you wish to opt for state-based Odisha Gazette, there are certain documents required to be presented. But, getting the centralized Gazette Notification is a better option as it makes your document valid throughout the country.
- Request Letter
- Notarized affidavit
- Newspaper Advertisement copy
- Two copies of Witness’s Aadhar Card
- Document copy with the old name
- 2 Passport size photo
These are some of the important documents required to be drafted in the gazette file and sent to the Directorate of Printing, Stationery, and Publication for name change at the state level.
Documents Required for Central Gazette of India (Recommended)
When it comes to changing the name on a document, legal process is mandatory that can be conducted through the assistance of a lawyer.
Apart from this, you have to prepare certain documents that legalize your name change across all documents on the national and global level.
1. Name Change Affidavit
2. Newspaper Advertisement
3. Gazette of India File
- Request Letter
- Two Witness Proforma
- Duplicate Copy of Witness Proforma
- Compact Disc (CD) with exact information on Affidavit
- CD Certificate for authenticating the information stated
Central Odisha Gazette Name Change Process:
The central-based gazette notification process for Odisha allows people to change their name and make it legally valid throughout the country. It’s a methodical process that requires to follow the system carefully.
STEP 1: Name change affidavit
Initially, get a name change affidavit drafted with the details such as your old name, reason behind name change, and complete address. After the affidavit is ready, you have to get it attested by the First-Class Magistrate.
STEP 2: Name Change Newspaper Ad
Then, you have to give an advertisement in the local newspaper of Odisha about your intention to change the name. the advertisement should have your old name, new name, and full address.
The purpose of giving an advertisement in the newspaper is to inform general public that your old name will no longer be in use or valid.
STEP 3: Gazette File Drafting
To get your gazette notification file prepared, you need assistance of a legal expert or experienced lawyer. The gazette dossier include:
1. Request letter
It’s a letter containing a request to the authorities for changing and legalizing the new name. This would contain details of your old name, reason for name change, and address.
2. Two Witnesses Performa
These proformas will the legal Photo IDs of the witnesses, who tends to authenticate your need to change the name.
3. Duplicate Copy of Witness’s Performa
These are the elf-attested photocopy of the IDs provided by your two witnesses.
4. Compact Disc (CD)
It contains MS word file bearing the exact matter that need to get published in gazette. Through this CD, the authorities will update the details on their system.
5. CD Certificate
This certifies that the matter present in CD and the proforma signed are same and there is no mismatch. If any kind of mismatch is found, the applicant will be held responsible.
As it is a legal process that requires careful handling, we are here to help you in every possible way. Contact Us for assistance.
STEP 4: Government Fee Payment
After the gazette file gets prepared and completed, you have to pay a fee of Rs. 1100 through BharatKosh, online. If you are not able to pay online, the applicant can pay the fees at the counter of the Publication Department.
STEP 5: Submission and Publication
When it comes to submitting the gazette file, there are two ways of submitting the file. It can be either sent via registered post to the Publication Department, or visit the office in-person and submit the physical file.
If you have submitted through post, then the gazette publication will tae about 45 to 60 days. On the other hand, applicants submitting the gazette dossier in-person at office will have to wait for 4 to 5 weeks.
The only drawback is that Government of India does not provide any tracking options. So, you have to check the gazette published on their official website, every week.
Applying Name Change with Odisha Gazette
You can download the published gazette from https://egazette.gov.in/. After downloading, you may find thousands of people names there.
So, you need to print the specified page bearing your name. Then, apply for your name change in any of the official identity documents.
FAQs on Odisha Gazette name change
1. Does it take weeks to get published?
It takes 4-5 weeks for publishing on the official website.
2. How many newspaper Ads are required?
You have to give advertisement in only one local newspaper and the matter should be in English.
3. Can someone else submit my file on my behalf?
No, only the applicant should apply and submit the name change file in person or if you are far from Delhi then send gazette file via courier.
4. Why state-based gazette is not valid throughout the country?
The State-based gazette is fully valid to the particular state, which means sometimes it cannot be used to apply for other documents that are accepted throughout the country.